Invoicing and Payment Plans

Learners will receive invoices every three months for their scheduled modules. It is mandatory

for learners to ensure that all fees are paid or to have an authorised payment plan with the Administration officer. Building Futures Education limits payments to a maximum of $1500 at a time.

Monthly Statements for Outstanding Accounts and Issuance of Receipts

Statements will be issued on a monthly basis to learners with outstanding accounts. A receipt will be provided upon full payment of the invoice.

Company or Employer Payment Agreements

When an arrangement is made with Building Futures Education for a company or learner’s employer to cover the fees, an invoice will be issued upon course enrolment.

User Choice Funded Learners

Under the User Choice program, student contribution fees are set at $1.60 per nominal hour for each unit of competency/module. Fees will be calculated at the commencement of the unit/module. Learner contribution fees may be adjusted annually, and any changes will be communicated by the department. Invoices will be issued as per the above process, with fees payable via bank transfer. User Choice funded learners are exempt from additional fees.

More information on exemption categories, fee reductions, and full exemptions can be found in the User Choice 2021-2024 policy – User Choice Policy (2.6 Fees and charges) https://desbt.qld.gov.au/__data/assets/pdf_file/0021/7824/user-choice-policy.pdf

VET Investment Funded Learners

VET Investment-funded learners will be invoiced for their co-contribution fee over four instalments, three-monthly, in advance.

Fee For Service Learners

Fee For Service learners will be invoiced for their course fees over four instalments, three-monthly, in advance.

Montessori Learners

An enrolment fee of $200 is payable upon acceptance of enrolment. Building Futures Education will issue a receipt upon payment. Students enrolled in the Certificate III in Montessori Early Childhood Education 11024NAT and the Diploma of Montessori Early Childhood Education 11206NAT

are allotted a two-year enrolment window and must adhere to assessment submission deadlines established by the RTO:

• Once the learner has attended all tutorials and corresponding workshops (if applicable) for a unit the learner will be required to submit the assessment within a 6 month time frame
• Failure to submit assessments by the due date will result in a non-progression warning.
• If a learner’s course is financed in whole or in part by their employer, the employer will be informed of any non-progression.
• If a learner has been issued a non-progression notice for two units, they are ineligible to attend further classes until they have submitted and received competency marks for at least one of the outstanding units.
• If the non-progression is not rectified within the time frame set out in the notice, the learner will meet with the College Manager, this may result in the learner’s course being cancelled.
• Should a learner cannot finish their course within the allocated two-year period, automatic cancellation will occur unless they fill out an extension form, available on the website. Learners can apply for a maximum of two extensions for their course. These will be available for a three-month time frame per extension, for a fee of $300 per application.
• If the course remains incomplete after the extension period, it will be cancelled, and the learner must re-enrol, incurring additional fees.

Note: Failure to clear outstanding fees or adhere to payment plans may result in the suspension or cancellation of the learner’s course, excluding trainees and apprentices under the User Choice Funding arrangements.

Below is the list of programs that are available under our approval.  For more information on these funding options click on the name of the funding.

The Certificate 3 Guarantee supports eligible individuals to complete their first post-school certificate III qualification. It also supports school students to access training and Queensland’s Year 12 graduates to transition to employment by providing free training in high priority qualifications.

The Higher Level Skills program provides a government subsidy in selected certificate IV or above qualifications and priority skill sets to help individuals gain the higher level skills required to secure employment or career advancement in a priority industry.

The User Choice program provides public funding for the delivery of accredited, entry level training to apprentices and trainees.

Free apprenticeships for under 25s offer fully subsidised training apprenticeship and traineeship qualifications in the Early Childhood Sector. The Free apprenticeships for under 25s program will cover the cost of training for Queensland apprentices or trainees who commenced or are undertaking 1 of the high priority apprenticeship or traineeship qualifications from 1 January 2021 to 31 December 2024.

Fees for self funded students. The Fee for service applies when a student is not eligible for any subsidies or when there are no subsidies available.